Humanforce has written blogs on the importance of communication LINK and how you communicate before their first shift as well as the communication before every shift and post-shift can augment the employee experience, their commitment and output. Ensure that the mobile app you use can customise any part of the process, from branding through to messaging, and reflect your tone of voice so you start to build the culture from day 1. Review the onboarding process from the experience of a new starter to make sure that it doesn’t seem cold or depersonalised. Plus, it enables you to show you care about their experience even before their first shift. When done right, paperless onboarding can not just improve your company’s processes but also create a stress-free start for your new staff. 40% of new employees quit within six months of starting work – but a Glassdoor study found that strong onboarding processes increase new hire retention rates by 82%. On boarding is a new staff member’s first glimpse of what it’s like to work at your company, so it’s important to make a good impression. In fact, it’s easy to export the information for any department or initiative, whether you’re passing select details onto IT or reviewing diversity data. All the data can be exported with the click of a button to ensure payslips are compliant and correctly calculated. Streamline Payroll’s processes by integrating mobile App functionality and data ingestion of the onboarding program with your preferred software. You won’t have to worry about your HR team misreading Tax File Numbers or dates of birth. Plus, since it’s all done through the same system, there’s a reduced risk of errors. Australian companies can lodge forms directly with the ATO after the manager’s signed off on them, meaning that’s one less piece of paperwork to do. Ensure Tax Office ComplianceĪs part of our automated onboarding process, new hires enter all the details you need for award, tax and superannuation compliance. Smart phone Apps makes paperless employee onboarding so quick and easy, you will also be able to follow up in plenty of time if the new hire hasn’t signed the contract or submitted their details. This will reduce the risk of first-shift no-shows or new starters quitting before the contract is even signed. Ideally, you should initiate the process as soon as the job offer is confirmed. Speaking of first shifts, make sure on boarding is done beforehand. Finish Employee Onboarding Before the First Shift And you can rest assured that nobody will forget to attach a file, fill in the incorrect year, or miss the last page of a contract. You won’t even need to confirm the employee’s availability or give them the location of their first shift: all that will be automatically done for you. All you have to do is enter their basic details, and then once the forms have been signed and submitted, approve them. You can take advantage of Humanforce’s system to ensure that new employees automatically receive all the necessary forms at the same time. The more automated your processes, the fewer things that can go wrong. To get the best out of your paperless employee on boarding, consider these best practices: 1. 5 Best Practices for Paperless Employee Onboarding Coffee can’t get spilled on forms that then need redoing. Poor handwriting won’t cause incorrect data entry, no matter how illegible it is (and your HR team won’t make any typos, either). Confidential information can’t go missing in the post or be viewed by the staff at an internet café. Your HR team won’t have to double-check the forms have been correctly filled out or manually type up the information. New hires won’t have to print off paper, sign documents and return them to you in the post. Truly paperless onboarding is quick, easy and intuitive (not to mention that it’s better for the environment). How Does Paperless Employee Onboarding Work? These will ensure that it’s not only the onboarding process that’s improved: it’s also payroll, award compliance, employee experience, new hire retention rates, the first shift and employees’ relationships with management. Yet to make the most of paperless onboarding, you will want to pay attention to a few best practices. We find companies can complete their onboarding in a matter of minutes, which in turn cuts down labour and HR costs signi ficantly as well as reduce friction for your new team members. Paperless employee onboarding is efficient, time-saving and secure.
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